VIRTUAL MEETING CODE OF CONDUCT

 

We are committed to providing a safe, productive, and welcoming environment for all meeting participants and event staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, staff members, service providers, and all others are expected to abide by this Virtual Meeting Code of Conduct.

We have zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, we ask that you inform Ellen Walker-Matthews, VP, Stewardship, TOTA at industry@TOTABC.com or (236) 361-4433.

Unacceptable Behavior is defined as:

  • Harassment, intimidation, or discrimination in any form.

  • Verbal abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or other meeting guest.

  • Examples of verbal abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider, or other meeting guest.

  • Disruption of presentations during sessions, in the exhibit hall, or at other events throughout the virtual meeting. All participants must comply with the instructions of the moderator and any event staff.

  • Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. We reserve the right to remove such messages and potentially ban sources of those solicitations.

  • Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in the virtual space.

  • We reserve the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and we reserve the right to prohibit attendance at any future meeting, virtually, or in person.

This Personal Information Protection Policy describes the policies and practices of the Associations with respect to the collection, use and disclosure of Personal Information.